Purchase Order

SAP MM User Manual: Purchasing

Find below link to a very comprehensive Purchasing manual for most commonly used proccesses in SAP MM. Content of this step-by-step guide is as following;

  • Purchase requisition: Create Purchase Requisition for Account Assignment, Asset, Non Valuated materials, Stock materials [ME51N], Change Purchase Requisition [ME52N], Display Purchase Requisition [ME53N], Assign source of supply to requisitions [ME56]
  • Request for Quotation: Create Quotation [ME41], Maintain Quotation [ME47], Display Quotation [ME48], RFQ Comparison [ME49], Message Output RFQ [ME9A]
  • Contract/APO: Create Contract with reference to PR [ME31K], Create Contract with reference to RFQ [ME31K], Change Contract [ME32K], Display Contract [ME33K]
  • Purchase Order/Release Order: Create Purchase Order for Account Assignment Asset, Non Valuated materials, Stock materials, Subcontracting & Repair [ME21N], Change Purchase Order [ME22N], Display Purchase Order [ME23N]

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Beginner’s Guide to Daily SAP Purchasing Processes for Reference

This document contains step-by-step self notes with detailed screenshots to SAP Purchasing related daily processes. You can see the list of covered content below:

  • Assign and Process Purchase Requisitions [ME57]
  • View Purchase Orders (ME23N & ME22N) [ME23N]
  • Printing a Purchase Order [ME23N]
  • Open PO Report [ME2L]
  • MRP Rescheduling
  • Finding POs by Part Numbers [ME2M]
  • Locating Vendor Information [XK03]
  • Finding Spend by Supplier [ME2L]
  • Interplant Shipments (MD04) []
  • Blocked Invoices [MRBR] & [FBL1N]
  • Changing Purchase Groups [MD04]
  • Faxing a SAP PO [ME22N]
  • Obsolete Materials [MD04]
  • Changing Lead times [ME32K]
  • Safety Lead Time [MM02] ( MRP2 Tab)
  • No Source List [ME57]
  • Outside Processes – an Example of a process
  • NCMR Process [QM03]
  • Managing Low Value Inventories (Process)
  • MRP and ROP

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SAP MM Case Study: Purchasing Process Training for Beginners

This SAP MM case study (for SAP ECC 6.0) explains an integrated materials management process in detail and thus fosters a thorough understanding of each process step and underlying SAP functionality.

Within a fictitious company, you will take on different roles in order to process a complete purchasing process.. e.g. purchasing agent, warehouse worker, accounting clerk. Overall, you will be working in the Materials Management (MM) and the Financial Accounting (FI) departments.

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Purchasing & Inventory Management User Manual | SAP MM

Yet another powerful end-user guide for SAP MM Users. This user manual describe commonly used business processes related to Purchasing & Inventory Management in SAP. You will find step by step guide with screenshots, footnotes and explanation of important fields on transaction screens.

  • Reservation
  • Purchase Requisition
  • Request for Quotation (RFQ)
  • Contract
  • Create Purchase Order
  • Inventory Management
  • Material Requirement Planning

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SAP Purchasing User Training Manual

This document covers purchasing flow in SAP MM and shows step by step guide with screenshots of the following processes;

  • Create a purchase requisition (ME51)
  • First release of requisition (ME54)
  • Create Request for Quotation (RFQ) with reference to requisition (ME41)
  • Create Purchase Order with reference to RFQ
  • Department receives material ordered (GR)
  • Department pays invoice (MIRO)

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How to Create Purchase Order in SAP

A purchase order in SAP is a legal document used to record an individual purchase with the vendor or arrange for a delivery based on prior agreement. It also provides the vendor with a reference document to link to shipping and invoicing processes.

This training document will take you through the core processes required to create a basic purchase order in SAP.  In each screen, all the fields are explained in detail so you will understand every bit of step. Besides you will also find another purchase order creation manual with unknown vendor.
Following are the steps covered in this guide:

  • Accessing the Create Purchase Order screen
  • Entering Header Information
  • Entering Item Overview information
  • Entering information in the ‘Item details’ tabs:
  • Entering the account assignment for split charging
  • Entering a vendor’s catalogue number
  • Entering a delivery schedule
  • Removing the requirement for goods receipt
  • Entering net discount for an item
  • Entering extended text for an item
  • Entering PO header text messages
  • PO vendor address details
  • Entering an alternative delivery address/Customer a/c # with vendor
  • Saving the purchase order or adding further line items

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