EDI

SAP Press Books Sample Chapter Collections – Part 3

If you are new to this series, click to see all parts created under SAP Press Sample Chapter Downloads. Here is the third part of series you will find useful information about

  • Enterprise SOA definition and Enterprise Data Management’s role in it
  • An extended overview of SAP ERP HCM Components
  • Specs and business processes for 850-Interface ORDERS interface within EDI
  • An Overview of Procurement in Logistics
  • Special features of SAP APO and Advantages of planning with APO-PP/DS.
  • Introduction to SAP Upgrade Tools

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Inter Company Billing Tutorial: Automatic Posting To Vendor Account in SAP

Automatic posting to vendor account is done by EDI in SAP. In our case where both companies are proccessed in the same system (& client), it is sufficient to create Idoc.

This document covers following steps for this process

  1. Creating a Customer to represent the receiving Company.
  2. Creating a Vendor to represent the supplying company.
  3. Creating a Port
  4. Maintain an Output Type
  5. Creating a Logical Address
  6. Creating a Partner Profile for both Customer & Vendor
  7. The relevant MM customizing is maintained.
  8. The relevant FI customizing is maintained.

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Benefits of the EDI Processes

EDI is the electronic exchange of business documents between the computer systems of business partners, using a standard format over a communication network. EDI is also called paperless exchange.

Implementing EDI benefits both the sender and the receiver. It is a mutual effort, and its benefits are maximized by sharing information in a timely manner. The benefits include

  • Reduced data entry errors. EDI does not involve data entry at multiple points. In the traditional process, a sender creates a purchase order on the system, prints the order, and then faxes or mails it to
    a trading partner. The receiver then rekeys the same information on his or her computer. The process is prone to data entry errors. This procedure is repeated when invoicing takes place. With EDI, data goes directly from one computer to another without involving a human being.

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    Interface Detailed Design

    The purpose of this document is to outline the technical design of the EDI interface from SAP to the EDI subsystem. The high-level details of the proposed solution may be found in the EDI Scope document, as well as the EDI Functional Specification document. Further information on the interface may be obtained by reading the EDI Production Setup Guide.

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    Commonly used EDI signals

    EDI 850(Purchase Order)
    An EDI 850 Purchase Order is an electronic version of a paper Purchase Order.A buyer will use the 850 Purchase Order to communicate to a supplier the specific items, price, and quantities they wish to have delivered.Each EDI Purchase Order document will have data organized into segments and data elements.Each segment contains at least one data element. Each data element is a data field. Examples of data elements on the Purchase Order include vendor number, item, quantity, price per item, street address, city, state and zip code, just like on a paper purchase order. The standards bodies have allowed for every conceivable possibility for data on the EDI Purchase Order document. Any one company will use a small subset of the available choices within the ANS X.12 or UN/EDIFACT standards

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    Commonly Used Transactions for EDI Support

    Transaction               Function

     IDOC Maintenance

     WEDI                      SAP Easy Access – EDI and IDOC Basis

     WE02/05/09             Change/Display/Search IDOC

     WE07                      IDOC Statistics (IDOCs in Error)

     WE19                      Inbound IDOC Testing Tool

     BD87                       Process IDOC

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