This document is a basic configuration guide for setting up the Personnel Structure in SAP HCM (Human Capital Management). The Personnel Structure in SAP HCM is a fundamental organizational framework that categorizes employees into groups and subgroups based on their relationship with the company and their employment conditions. This configuration is essential for defining default values, authorization checks, and processing rules within various HR processes like payroll and time management.
Key Steps Covered in this configuration document:
- Define Employee Group: This initial step involves creating broad categories for employees, such as “Active Employee” or “Pensioner.” Employee Groups are used to establish general classifications that influence system behavior for different types of employees across HR functions.
- Define Employee Subgroup: Employee Subgroups are configured as subdivisions within Employee Groups, allowing for finer distinctions, such as “Monthly Wage Earner” or “Hourly Wage Earner” within the “Active Employee” group. These subgroups enable more specific control over processing rules, wage type validity, and other HR-related specifications.
- Assign Employee Subgroup to Employee Group: In this step, the configured Employee Subgroups are linked to their respective Employee Groups. Additionally, this assignment allows for the specification of country-specific validity, ensuring that employee group/subgroup combinations are appropriately applied based on legal and regional requirements.
By properly configuring the Personnel Structure, organizations can establish a clear and organized employee categorization system in SAP HCM, which underpins efficient HR administration and accurate data processing throughout the system.
Download PDF – SAP HCM Personnel Structure: Basic Configuration – A Step-by-Step Guide