This extensive User Manual [143 pages PDF] will walk you through each step of the Procurement Cycle in SAP ERP—specifically within the Materials Management (MM) module. Whether you’re new to SAP or seeking a refresher, this user manual provides a comprehensive look at best practices and step-by-step instructions for every stage of procurement.
The document covers the entire procurement lifecycle—from setting up master data entries such as materials and vendors to creating and releasing purchase requisitions, purchase orders, and goods receipts. Here are some of the highlights:
What’s Inside This User-Friendly Manual?
This isn’t just dry theory! This manual is packed with practical, actionable information, including:
- A Clear Overview of the Procurement Process: From initial requirement gathering to vendor payment, understand each stage of the procurement lifecycle.
- Organization Structure in Procurement: Learn about the different organizational units involved, like clients, company codes, plants, and purchasing organizations, and how they all fit together.
- Step-by-Step Guides for Key Procurement Activities: Get detailed instructions, often with screenshots, for essential tasks such as:
- Master Data Management: Learn how to create and maintain Material Masters and Vendor Masters – the foundation of efficient procurement.
- Material Procurement Cycle: Master the creation of Purchase Requisitions, Purchase Orders, Contracts, and Goods Receipts.
- Service Procurement Cycle: Understand the specific steps for procuring services, including Service Purchase Requisitions, Service Purchase Orders, and Service Entry Sheets.
- Understanding Basic and Special Procurement: Differentiate between external vs. internal procurement, procurement for stock vs. consumption, and explore special scenarios like consignment stocks and subcontracting.
- Contracts and Release Procedures: Shows how to create and manage long-term contracts for price and quantity commitments with vendors. Explains the process for two-stage approvals (release strategies) for both Purchase Requisitions and Purchase Orders.
- Practical SAP MM Integration: For those working with SAP (as indicated in the manual), you’ll find references to key SAP MM modules and transaction codes (T-codes) like MM01, XK01, ME51N, and many more!
- GST (Goods and Services Tax) Considerations: If relevant to your region (India, as mentioned in the manual), the document touches upon GST related organizational and process changes, offering valuable insights into tax compliance.
Download PDF – Your Easy-to-Understand SAP Procurement Cycle Manual