What is Service Entry Sheet (SES) in SAP?

If you are working with SAP, you may have heard of the term service entry sheet. But what exactly is it and how does it work? In this blog post, we will explain the concept and benefits of service entry sheet in SAP.

A service entry sheet is a document that records the services performed by a vendor or a service provider for a customer. It is created with reference to a purchase order that contains one or more service items. A service item can be either a planned service or an unplanned service.

A planned service is a service that has a detailed description, price, and quantity in the purchase order. For example, a purchase order for office relocation may have a planned service item for packing and moving furniture. In the service entry sheet, the vendor enters the actual quantity and date of the service delivery.

An unplanned service is a service that does not have a detailed description, price, and quantity in the purchase order. Instead, it has an expected value and a limit for cost control. For example, a purchase order for office relocation may have an unplanned service item for cleaning and painting the new office. In the service entry sheet, the vendor enters a more precise description, quantity, price, and date of the service delivery.

The purpose of a service entry sheet is to confirm that the vendor has delivered the services as agreed in the purchase order. It also triggers the goods receipt process and enables the customer to create and post an invoice for the services. A service entry sheet can be created and maintained using transaction code ML81N in SAP.

Service entry sheet is a useful feature in SAP that helps to manage external services efficiently and accurately. It also facilitates the communication and collaboration between the customer and the vendor.