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SAP FI Accounts Payable: Step by Step Guide to Frequently Used Business Process Procedures

Similar to the SAP FI General Ledger guide I shared previously, this document also explains frequently used business processes related to Accounts Payable module. You will find step-by-step details with screenshots from SAP ECC 6.0 screens. See the covered content below:

  • Create a Vendor Master Record (Centrally) [FK01]
  • Change Vendor Master Record (Centrally) [FK02]
  • Display Vendor [FK03]
  • Display Vendor Account Changes (Centrally) [FK04]
  • Block/Unlock of Vendor (Centrally) [XK05]
  • Set Deletion Indicator for Vendor Master Record [FK01]
  • Posting a Vendor Invoice [FB60]
  • Post Vendor Credit Memo [FB65]
  • Park/Edit Credit Memo [FV65]
  • Posting a Vendor Invoice [F-43]
  • Post Manual Outgoing payment [F-53]
  • Down Payment Request [F-47]
  • Posting A Vendor Down Payment [F-48]
  • Process Vendor Down Payment Clearing [F-54]
  • Reset Cleared Items [FBRA]
  • Displaying Vendor Balances [FK10N]
  • Displaying and Changing Customer Line Items [FBL1N]
  • Clear Vendor [F-44]

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Stopping Payment With Cancellation of Invoice in SAP

Accounts Payable vendor checks are created in the SAP system via automatic payment program execution (transaction F110) or via manual check generation (transactions F-53 and FCH5). Sometimes there are business scenarios where a check must be voided in the SAP system. For example, a check may have ripped during printing or was reported as stolen. The Accounts Payable (AP) Supervisor or Lead will be notified of the need to void an AP check(s). The Supervisor or Lead will verify the business requirement and complete the Cancel Check Payment (FCH8) transaction in SAP. It is important to note that the FCH8 transaction not only voids the check but also reverses the payment document. Because the payment document is reversed, the corresponding invoice(s) are put back to an open status in the system. The open invoice will then be included on the next automatic payment program run or can be cleared manually via transaction F-53 and FCH5 (Quicken check). Read more